How to Write a Recruiter Email That Actually Gets Replies (Template Included)

Struggling to get responses from recruiters?

You’re not alone. Many job seekers send message after message and never hear back. But here’s the thing: it’s not just what you say — it’s how and who you say it to.

In this post, we’ll show you exactly how to write a recruiter email that gets noticed — plus give you a ready-to-use template you can copy today.

Why most recruiter emails get ignored

Let’s be real. Recruiters are busy — and they receive hundreds of messages every week. Here’s why yours might be overlooked:

• It’s too long or generic

• It’s not relevant to what they hire for

• It sounds like a copy-paste message

• You’re sending it to the wrong recruiter entirely

Sound familiar? Don’t worry — we’ll fix all that in a second.

The anatomy of a recruiter email that works

The best messages are short, clear, and tailored. Here’s what to include:

1. A clear subject line
   → Example: “Open to Product Roles in Singapore – 6 YOE”

2. A brief intro (1–2 lines)
   Say who you are and what you’re looking for.

3. Your value proposition
   Share 1 quick line about what you’ve done or what you bring.

4. A soft CTA
   Invite them to connect or keep your CV on file.

5. Attach your CV
   Keep it simple and PDF format.

Plug-and-Play Email Template

Here’s a message you can personalize and use right now

Subject: Open to Product Manager Roles in Singapore – 6 YOE

Hi [Recruiter’s First Name],

I hope you're doing well! I'm currently exploring new opportunities in product management, ideally within the Singapore market.

With 6 years of experience across B2B SaaS and fintech, I’ve led cross-functional teams and shipped user-first solutions at scale. I'm reaching out to see if you might be hiring for roles in this space — or if you'd like to keep my CV on file for future openings.

Thanks so much, and I hope we get a chance to connect!

Warm regards,
[Your Name]
[LinkedIn Profile (optional)]

CV attached

✅ Want this done automatically? Use our AI-powered message template tool →

Bonus Tips

• Don’t wait for job posts — reach out proactively.

• Follow up after 7–10 days if no response.

• Use Gmail or Outlook for a more professional impression.

• Personalize each message (even a little) — it makes a huge difference.

Want help connecting with the right recruiters?

HelloRecruiters helps you send one message to 5–10 recruiters who are actually hiring for your skillset — in your city, right now. No guesswork. No spam. Just direct, effective outreach.

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