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Last updated May 2025

Privacy Policy

At HelloRecruiters, we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your data, including data obtained through integrations with third-party services like Google.

CV Profile Visibility

We do not store your CV unless you choose to remain in our pool of talent. If you opt in, your CV is securely stored and may be shared only with pre-screened recruiters whose roles align with your background. Recruiters you reach out to may retain your CV for future opportunities.

You may unsubscribe or request to remove your profile and CV from HelloRecruiters’ candidate pool at any time by contacting support@hellorecruiters.co.

Google User Data Access & Usage

If you choose to use our Gmail integration, we may request access to your Google account in order to send messages on your behalf.


What we access:

We access your Gmail address and request permission to send a single message using the Gmail API. We do not access, read, or store any content from your inbox or email history.

How we use it:

Your Google account is used only to send a personalized outreach message to recruiters you’ve selected. This permission is one-time and entirely optional. We comply fully with Google's API Services User Data Policy, including the Limited Use requirements.

Use of Google Workspace APIs and AI/ML Disclosure

Our application’s use of Google Workspace APIs is strictly limited to providing core functionality to users. We do not use any data obtained through Google Workspace APIs (including Gmail, Calendar, Drive, etc.) to develop, improve, or train generalized artificial intelligence (AI) or machine learning (ML) models.

All data retrieved via these APIs is used solely to deliver requested features within the app and is not processed, stored, or analyzed for any AI/ML purposes beyond what is required to fulfill the functionality for each individual user. We fully comply with the Google API Services User Data Policy, including the Limited Use requirements.

Third-Party Services

We use trusted third-party providers (such as Google, Stripe, and email platforms) to deliver our services securely and efficiently. These providers are selected for their compliance with international data protection standards.

We do not sell your personal information or share it with advertisers.

Data Protection Mechanisms

We implement technical and organizational measures to protect your data, including:

  • Encryption of sensitive data in transit and at rest

  • Access controls and authentication to prevent unauthorized access

  • Regular audits and monitoring of system security

  • Secure infrastructure hosted on compliant cloud providers

Data Protection Compliance

We follow principles aligned with the General Data Protection Regulation (GDPR), including:

  • Transparency – clear communication about what data we collect and why

  • Purpose limitation – using data only for relevant, user-authorized purposes

  • Data minimization – collecting only the information we truly need

  • User rights – you may access, correct, or delete your personal data at any time

To exercise your rights or for any privacy-related inquiries, contact us at contact@hellorecruiters.co.

No Guarantees

While we do our best to match you with relevant recruiters, we do not guarantee recruiter responses, interviews, or job offers.